COMPUREP / Business planning
Build a clearer IT budget brief
Put people, recurring services, equipment and business priorities into one useful planning conversation.
PDF · 2 pages · Printable checklist and action record
Before you start
Get the right things ready.
Gather current contracts, recent invoices, equipment records and expected headcount changes. Use an internal worksheet; do not share account credentials or payment-card details.
Work through the steps.
Establish the current baseline
List services by purpose, owner, quantity and renewal date. Separate monthly billing from the underlying contract commitment, and identify once-off work that is not part of a recurring support fee.
Record all amounts in ZAR on a consistent VAT basis. Keep excl. VAT, VAT and incl. VAT separate; ask the supplier to clarify mixed or uncertain amounts before comparing proposals.
Connect spending to business needs
List planned starters, offices, projects and equipment replacements. Consider support, connectivity, identity, security, backups and staff training alongside licences and hardware.
Ask each owner which disruption or constraint matters most and why. Prioritise the work with agreed business impact, rather than treating every product feature as equally necessary.
Build options for review
Prepare a maintain-current-work option and a planned-improvement option using written supplier quotes. Identify quantities, minimum terms, implementation charges, exclusions and cancellation conditions.
Separate estimates from approved amounts. Assign an owner to each renewal, document assumptions and schedule a regular review of actual spending, unused services and changed requirements.
Further reading
Official guidance.
Original COMPUREP guidance, informed by the sources below. Product screens and policies can change. Sources reviewed 15 October 2026.
Put the guidance into context
Let's make it work for your business.
Bring the checklist to your next conversation with our team.